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HRIS Analyst

The HRIS analyst is responsible for the design, maintenance and improvement of HR databases.
HR Role family: Solution architect
Salary range: $64,000 - 78,000Gross salary range estimation based on US salary benchmark data collected in 2022
Work experience: 1-3 yearsAverage minimum year of (relevant) work experience required for this role.

Key Responsibilities

Production of accurate, reliable and timely reports within deadlines
Manage and maintain the HRIS database and related systems, including data entry, user access, and system configuration
Preserving data accuracy while reporting on data from multiple disparate systems
Maintain data privacy and security policies and ensure compliance with relevant regulations

Skills & Competencies

Data-Driven
Delivers through technology
Driven Results
Drives digital adoption
HR Operations and Administration
HR Technology and Digital
Solves Problems

Career paths

Path 1
Path 2
Path 3
HRIS Analyst
People Analytics Head
HRIS Analyst
HR Data Scientist
People Analytics Head
Shared Services Executive
Head of Digital HR
HRIS Analyst
HR Operations Manager
Shared Services Manager
People Analytics Head
Head of Employee Experience

Training programs

Certificate Program

HR Metrics & Dashboarding

Entry-Level | 30 hours

Drive fact-based HR decisions by mastering powerful reporting and dashboarding skills.

Certificate Program

People Analytics

Intermediate | 38 hours

Develop a full analytics skill set to lead with data-driven HR

Certificate Program

Digital HR Strategy

Entry-Level | 7 hours

Gain the skills and knowledge you need to create an effective digital HR strategy.

More details & resources

Job Description Template: HRIS Analyst

The HRIS Analyst is responsible for ensuring data accuracy, system functionality, and data security while collaborating with HR, IT, and other stakeholders to streamline and optimize HR processes.

Key Responsibilities:

  • Manage and maintain the HRIS database and related systems, including data entry, user access, and system configuration
  • Develop and maintain reports, metrics, and dashboards to support HR and business decisions
  • Ensure data accuracy and integrity through regular audits, troubleshooting, and system testing
  • Analyze and improve HR processes, workflows, and system capabilities to support strategic initiatives and business objectives
  • Provide training and support to HR and other users on HRIS features and functionalities
  • Maintain data privacy and security policies and ensure compliance with relevant regulations
  • Collaborate with IT and other stakeholders to integrate HRIS with other business systems
  • Stay up-to-date with emerging trends and technologies in HRIS and related areas

Key Requirements:

  • Bachelor's degree in HR, Information Systems, Computer Science, or related field
  • 3-5 years of experience in HRIS management and administration
  • Strong technical proficiency with HRIS systems, data analysis tools, and reporting tools
  • Knowledge of HR processes and practices, data privacy, and compliance regulations
  • Excellent problem-solving, analytical, and critical thinking skills
  • Ability to work independently and collaboratively with cross-functional teams
  • Strong communication, presentation, and interpersonal skills
  • Attention to detail and accuracy
  • Ability to manage multiple priorities and meet tight deadlines

Detailed Responsibilities & Tasks

  • Manage and maintain the HRIS database and related systems, including data entry, user access, and system configuration
  • Develop and maintain reports, metrics, and dashboards to support HR and business decisions
  • Ensure data accuracy and integrity through regular audits, troubleshooting, and system testing
  • Analyze and improve HR processes, workflows, and system capabilities to support strategic initiatives and business objectives
  • Provide training and support to HR and other users on HRIS features and functionalities
  • Maintain data privacy and security policies and ensure compliance with relevant regulations
  • Collaborate with IT and other stakeholders to integrate HRIS with other business systems
  • Stay up-to-date with emerging trends and technologies in HRIS and related areas

Detailed Skills Description

  • Technical proficiency: HRIS Analysts must be highly skilled in the use of HR information systems and software, and be able to troubleshoot and resolve technical issues.
  • Data analysis: HRIS Analysts must have strong analytical skills to be able to interpret complex data and provide insights into key HR metrics.
  • Attention to detail: HRIS Analysts must have excellent attention to detail to ensure that all HR data is accurate, complete and up-to-date.
  • Communication skills: HRIS Analysts must be able to communicate effectively with a range of stakeholders, including HR colleagues, senior management, and IT professionals.
  • Project management: HRIS Analysts must have strong project management skills to ensure that HRIS implementation and maintenance projects are delivered on time and to budget.
  • HR knowledge: HRIS Analysts must have a good understanding of HR policies, procedures, and best practices, and how they can be effectively supported through HR technology.
  • Problem-solving: HRIS Analysts must be able to identify problems and implement effective solutions in a timely manner.
  • Continuous learning: HRIS Analysts must be committed to continuous learning and keeping up-to-date with the latest HRIS trends and technologies

KPIs for this role

  • Accuracy of HR data: Ensuring that the HRIS database is accurate and up-to-date, and that employee data is correctly entered, maintained and reported on.
  • Data security: Maintaining and ensuring the security of sensitive employee information in compliance with company policies and relevant laws and regulations.
  • System uptime and availability: Monitoring and maintaining the HRIS system to ensure that it is running smoothly and is available to users when needed.
  • User training and support: Providing training and support to HR staff and other users on the HRIS system, ensuring that they are able to effectively use the system and access the data they need.
  • Process improvement: Identifying areas where HR processes can be streamlined or improved through the use of the HRIS system, and implementing changes to improve efficiency and effectiveness.
  • Data analysis and reporting: Providing HR staff and business leaders with data analysis and reporting to support decision-making and identify trends and opportunities for improvement.
  • Compliance: Ensuring compliance with relevant laws and regulations, such as GDPR, SOX, and other data protection regulations.
  • System upgrades and maintenance: Planning and executing system upgrades and maintenance to ensure that the HRIS system is up-to-date and functioning optimally.
  • Vendor management: Managing relationships with HRIS vendors and ensuring that the organization is getting value for money from the system.
  • Cost management: Managing the costs associated with the HRIS system, including licensing, maintenance, and upgrades, and ensuring that the organization is getting the best value for money.