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Benefits Administrator

The benefits administrator is responsible for implementing quality benefits plans for the organization, as well as investigating new benefits programs, improving existing programs, and implementing benefits administration
HR Role family: Solution architect
Salary range: $50,500 - 62,000Gross salary range estimation based on US salary benchmark data collected in 2022
Work experience: Entry-levelAverage minimum year of (relevant) work experience required for this role.

Key Responsibilities

Administer employee benefit programs and analyze benefit data
Manage employee records
Conduct benefit orientations and handle benefit queries
Ensure compliance with regulatory requirements

Skills & Competencies

Analytics Translation
Benefits and Rewards
Compensation
Data-Driven
Solves Problems
Understands Customers

Career paths

Path 1
Path 2
Path 3
Path 4
Path 5
Path 6
Benefits Administrator
Comp and Ben Specialist
Benefits Manager
Shared Services Manager
Shared Services Executive
Benefits Administrator
Payroll Administrator
Payroll Team Lead
Payroll Manager
Director Total Rewards
Benefits Administrator
HR Administrator
HR Data Administrator
HRIS Analyst
People Analytics Head
Benefits Administrator
HR Data Administrator
HR Coordinator
HR Project Manager
HR Operations Manager
Benefits Administrator
HR Data Administrator
HRIS Analyst
HR Operations Manager
Shared Services Manager
Benefits Administrator
HR Data Administrator
HR Officer
HR Business Partner
HR Operations Manager

Training programs

Certificate Program

Digital HR Strategy

Entry-Level | 7 hours

Gain the skills and knowledge you need to create an effective digital HR strategy.

Certificate Program

Compensation & Benefits

Intermediate | 28 hours

Become a total rewards expert and learn everything you need to create a future-proof C&B strategy.

Certificate Program

HR Generalist

Beginner | 32 hours

Gain the skills you need to hire, engage, and develop your company’s most valuable asset — its people.

More details & resources

Job Description Template: Benefits Administrator

Job Title: Benefits Administrator

Location: [Insert location]

Reports to: [Insert name and title of supervisor]

Job Summary:

The Benefits Administrator will be responsible for the administration and management of employee benefits programs. This includes managing enrollments, answering employee inquiries, coordinating with vendors, and ensuring compliance with regulatory requirements. The Benefits Administrator will work closely with other members of the human resources team and must be highly organized, detail-oriented, and able to communicate effectively with employees, vendors, and other stakeholders.

Key Responsibilities:
  • Administer employee benefits programs, including health insurance, retirement plans, and other employee benefits
  • Manage employee records related to benefits enrollment, changes in benefits, and other relevant information
  • Conduct benefits orientations for new employees
  • Ensure compliance with legal and regulatory requirements related to employee benefits
  • Analyze benefits data to identify trends and make recommendations for changes or improvements to benefits programs
  • Address employee inquiries and concerns related to benefits programs, including resolving claims issues and handling appeals
  • Coordinate with vendors and third-party providers to ensure that employee benefits programs are running smoothly
  • Work with other members of the HR team to ensure that employee benefits programs are effectively integrated with other HR programs and initiatives
  • Stay current with changes in regulations and best practices related to employee benefits
  • Other duties as assigned by supervisor
Key Skills and Qualifications:
  • Bachelor's degree in human resources, business administration, or a related field
  • 2+ years of experience in benefits administration or a related field
  • Knowledge of federal and state laws and regulations related to employee benefits
  • Excellent communication skills, both written and verbal
  • Strong analytical skills and attention to detail
  • Customer service oriented with the ability to handle sensitive information with discretion and confidentiality
  • Experience using HR information systems (HRIS) and other software programs to manage and analyze benefits data
  • Ability to work independently and as part of a team
  • Strong organizational skills and ability to prioritize tasks
  • Positive attitude, with a willingness to learn and adapt to changing circumstances

Detailed Responsibilities & Tasks

  • Administering employee benefits programs: You will be responsible for administering and managing employee benefits programs, including health insurance, retirement plans, and other employee benefits. This includes ensuring that employees are enrolled in the programs they are eligible for, handling employee inquiries and concerns, and communicating with insurance providers or other vendors.
  • Managing employee records: You will need to keep accurate records of employee benefits enrollment, changes in benefits, and other relevant information. This includes updating employee files and ensuring that all records are up-to-date and accurate.
  • Conducting benefits orientations: You may be responsible for conducting benefits orientations for new employees to educate them on the available benefits options and help them enroll in the appropriate programs.
  • Ensuring compliance with regulatory requirements: You will need to ensure that all employee benefits programs comply with legal and regulatory requirements, including those related to healthcare, retirement plans, and other benefits.
  • Analyzing benefits data: You may be responsible for analyzing benefits data to identify trends and make recommendations for changes or improvements to the benefits programs.
  • Handling benefits-related inquiries and concerns: You will need to address employee inquiries and concerns related to benefits programs, including resolving claims issues and handling appeals.
  • Coordinating with vendors and third-party providers: You may need to coordinate with vendors and third-party providers, such as insurance companies, to ensure that employee benefits programs are running smoothly and that any issues are addressed promptly.

Detailed Skills Description

  • Attention to detail: As a benefits administrator, you will need to be highly organized and detail-oriented to manage employee benefit plans and ensure accuracy in record-keeping.
  • Communication skills: You will need to have excellent communication skills to effectively communicate with employees, vendors, and other stakeholders, and to explain benefits programs and policies to employees.
  • Analytical skills: You should be able to analyze benefits data, identify trends, and make recommendations to improve benefits programs and policies
  • Interpersonal skills: You should be able to establish good relationships with employees, vendors, and other stakeholders, and handle sensitive employee information with discretion and confidentiality.
  • Technical skills: You should be familiar with HR information systems (HRIS) and have experience using spreadsheets and other software programs to manage and analyze benefits data.
  • Knowledge of benefits regulations: You should have knowledge of federal and state laws and regulations related to employee benefits, including healthcare, retirement plans, and other employee benefits.
  • Customer service skills: You should have strong customer service skills and be able to provide prompt and courteous service to employees who have questions or concerns about their benefits.
  • Problem-solving skills: You should be able to identify and resolve issues related to employee benefits, such as claims disputes or enrollment errors.
  • Time management skills: You should be able to prioritize tasks and manage your time effectively to meet deadlines and ensure that benefits programs run smoothly.

KPIs for this role

  • Employee satisfaction with benefits: This measures the level of employee satisfaction with the benefits programs you manage. This can be measured through employee surveys or feedback mechanisms.
  • Benefits utilization rate: This measures the percentage of eligible employees who are enrolled in each benefit program you manage.
  • Benefits enrollment accuracy: This measures the accuracy of benefits enrollment, including timely processing of enrollments and accurate tracking of employee contributions and deductions.
  • Benefits costs: This measures the cost of each benefit program you manage, including premiums, co-pays, and deductibles.
  • Compliance with regulations: This measures your ability to ensure compliance with all applicable regulations and laws related to employee benefits.
  • Vendor management: This measures your ability to effectively manage relationships with insurance providers, retirement plan administrators, and other third-party vendors.
  • Timeliness and accuracy of benefits reporting: This measures the accuracy and timeliness of benefits-related reporting to employees, management, and regulatory agencies.
  • Reduction in benefits-related complaints and inquiries: This measures your ability to reduce the number of complaints and inquiries related to employee benefits by effectively addressing employee concerns and ensuring that benefits programs are running smoothly.
  • Cost savings: This measures your ability to identify cost-saving opportunities for benefits programs, such as negotiating lower rates with vendors or finding more efficient ways to administer benefits programs.